How to Protect Confidential Documents For Boards

For business, government or nonprofit organisations, boards handle confidential and sensitive information on a daily basis. They are required by law to protect the interests of shareholders as well as other stakeholders. Therefore, they need to be able discuss matters in a transparent manner without worrying about their decisions being disclosed.

A secure board portal that can only be accessed to those with the correct password, is an important method of protecting sensitive board documents. It is also beneficial to develop policies on the safe storage and disposal physical papers. In the end, using a board application that permits secure sharing of files is an excellent method to ensure that you are not a victim of access violations.

Many organizations fail to take this precaution, even though it may seem obvious. This is particularly true for board meetings. Information that is leaked can cause damage to the reputation of an organization and it can even cause legal consequences for the directors and the company.

A confidentiality agreement can be an effective tool to ensure that documents are kept confidential. However, it can be difficult to enforce. A board’s confidentiality policy must have clear consequences for anyone who breaks the conditions of the agreement such as fines and discipline measures. It should also specify the types of information to be kept confidential and include security protocols such as encryption, and only make use of approved platforms for communication.

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